Administrative Assistant - Logistics

Atlanta, GA
Full Time
Mid Level

Position Summary

The Logistics Administrative Assistant I provides administrative and operational support to the full McKenney's Logistics team. Based in Atlanta, this role supports both the Atlanta and Charlotte logistics operations. The ideal candidate is organized, computer literate, eager to grow, and capable of quickly becoming proficient in new systems independently.

Key Responsibilities

Administrative Support

· Manage the Logistics Manager's calendar, including scheduling meetings, coordinating travel, and processing expense reports

· Conduct a weekly check-in with the Logistics Manager to report on key updates, upcoming priorities, and outstanding action items

· Coordinate team meetings, including scheduling, agenda preparation, and distribution of notes and follow-ups

· Support the broader logistics team with general administrative needs, correspondence, and document organization

Productivity & Project Metrics Data Management

· Monitor and organize key logistics performance metrics including lead time compliance and order volume compliance

· Track and document quality observations and operational errors to support continuous improvement efforts

· Maintain organized records of metrics data to help the team identify trends and opportunities for improvement

· Utilize Tableau dashboards to review and summarize performance data for team reporting

· Respond to project and operational support requests by preparing reports, researching labor and material charges, correcting transactions, and resolving billing and documentation questions.

Financial & Vendor Administration

· Assist with billing and charge management, ensuring accuracy and timely processing

· Coordinate vendor invoicing and communications, supporting the review and routing of invoices for approval

· Prepare purchase orders and task authorizations for review and approval, with the expectation to grow toward greater purchasing coordination responsibilities over time

· Support project asset tracking, maintaining accurate and up-to-date records of logistics-related assets

· Administer fleet and trailer records, including maintenance purchase orders, inspection tracking, change order processing, and trailer charge administration.

Shipping & Logistics Support

· Provide administrative support for shipping and logistics activities as needed

· Assist with coordination of inbound and outbound material movements at a coordination level

Data & Reporting

· Compile and organize data from multiple sources to support team reporting needs

· Maintain accurate records and files within Microsoft Dynamics and other internal systems

· Assist with Smartsheet-based tools including surveys and tracking logs, with the opportunity to expand capabilities over time

· Support the team in keeping operational documentation current and accessible

Qualifications

Education

· High school diploma required; associate's or bachelor's degree preferred

Experience

· 1–3 years of administrative or operations support experience preferred; candidates with strong aptitude and transferable skills will be considered

Construction, logistics, or project-based environment experience is a plus

Skills & Competencies

· Proficiency in Microsoft Office Suite required; Microsoft Dynamics experience strongly preferred

· Comfortable navigating and learning new software systems independently at a user level

· Proficiency in Smartsheet or other work management platform required; experience building and maintaining workflows, reports, dashboards, and automations strongly preferred.

· Familiarity with Tableau or similar tools is a plus; training will be provided

· Strong attention to detail and organizational skills

· Effective written and verbal communication skills

· Ability to manage multiple priorities across a team with competing needs

· Self-motivated with a collaborative, team-first mindset

Moving Safety Forward, our initiative for continuous improvements in our safety culture, reminds us that we are on a journey toward a zero-incident culture. In all we do, we must work to build a partnership with our employees, customers and business associates that empowers them all with the ability to do their jobs safely.

McKenney’s is an Equal Opportunity Employer committed to workforce diversity. Qualified candidates will receive consideration without regard to age, color, religion, sexual orientation, disability, national origin, or gender identity. McKenney’s is a smoke-free and drug-free workplace.

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