Payroll Specialist
JOB SUMMARY
The Payroll Specialist supports the end-to-end processing of weekly, in-house payroll for approximately 1,900 employees. This role will serve as the primary backup to the Senior Payroll Specialist, providing critical support in all payroll operations. A strong focus will be placed on union payroll reporting and compliance, requiring in-depth knowledge of collective bargaining agreements, union deductions, and benefit remittances.
Customer service, both internal and external, strong analytical skills, exceptional attention to detail, the ability to thrive in a fast-paced, deadline-driven environment, and adherence to company policies and controls are the primary responsibilities of this position.
JOB RESPONSIBILITIES
Daily
Process Manual Checks and Separations as needed
Respond to inquiries via phone and email, exuding superior customer service to internal and external customers
Enter changes, such as direct deposit, tax, rate, etc.
Review and approve Travel and Expense reports
Serve as primary backup for the Senior Payroll Specialist, supporting all payroll functions and taking full ownership in their absence
Weekly
Process weekly payroll for approximately 1,900 employees as needed
Print and mail pay vouchers to employees
Process garnishments & issue payment to vendors
Manage employees working in multiple states
Process weekly Union 401K ACH Draft
Maintain and update payroll system records, including wage adjustments, new hires, terminations, and status changes
Monthly
Manage and prepare accurate and timely monthly union payroll reports in compliance with multiple collective bargaining agreements
Reconcile union dues, benefit contributions, and other deductions; ensure timely remittance and resolve discrepancies with union representatives as needed
Annual and Other Responsibilities
Ensure payroll is processed in accordance with federal, state, and local laws, as well as company policies and union contracts
Assist with improving payroll processes and procedures
Serve on special committees from time to time as a contributing team member
Any other duties, both within payroll and outside of payroll, as deemed necessary by management
Assist in providing back-up for audits or other inquiries
BASIC QUALIFICATIONS
Education and Experience
· At least 3+ years of payroll experience processing
full cycle, in-house payrolls with at least 500
employees
· Must be proficient in Microsoft Office and 10-key
data entry
· Must have basic PC experience in Windows
environments, working knowledge of Word
Knowledge, Skills, and Abilities
· Able to work with a diverse group of people
· Exceptional accuracy and attention to detail skills
· Strong customer orientation
· Capable of problem analysis and resolution
· Excellent interpersonal and communication skills
processing, spreadsheets, e-mail, Web-enabled applications, and database software
· Ability to use time productively, maximize efficiency, and meet work goals with little supervision
· Must possess and maintain an exceptional work ethic, as well as uphold company values and demand the highest standard of conduct from self and others
· Must be a self-starter, with the ability to work well as part of a team and independently
PREFERRED REQUIREMENTS
· At least 1 year of union payroll experience
· Payroll experience in the construction industry with union employees and multiple CBAs
· Fundamental Payroll Certification (FPC) is a plus
· Microsoft Dynamics experience
WORKING CONDITIONS AND PHYSICAL EFFORTS
· Work is normally performed in a typical interior/office environment
· No or very limited exposure to physical risk.
· No or very limited physical effort required.
Moving Safety Forward, our initiative for continuous improvements in our safety culture, reminds us that we are on a journey toward a zero-incident culture. In all we do, we must work to build a partnership with our employees, customers and business associates that empowers them all with the ability to do their jobs safely.
McKenney’s is an Equal Opportunity Employer committed to workforce diversity. Qualified candidates will receive consideration without regard to age, color, religion, sexual orientation, disability, national origin, or gender identity. McKenney’s is a smoke-free and drug-free workplace.